(Instructions issued by the Governor under rule 58 of the
Andhra Pradesh Government Business Rules)
CHAPTER - I
1. These instructions may be called “The Andhra Pradesh
Government Secretariat Instructions” .
61. Issue of orders and proceedings of Government has the
i) Approval of office copy of the draft order or proceedings.
This has to be done by the officer taking the decision and in token
of it he should sign the office copy.
(ii) Authenticating the fair copy of the order or proceedings
as prescribed in rules 12 & 13 of the Andhra Pradesh Government
Business Rules. The name and designation of the authenticating
authority as prescribed in rules 12 and 13 of the Andhra Pradesh
Government Business Rules shall be typed below his signature.
(iii) Forwarding copies of authenticated orders and proceedings
to the addressees.
Copies or orders and proceedings of Government shall
be attested and forwarded by the Section Officer in the department
concerned as follows.
xxx xxx xxx
62. The following procedure shall be observed in referring any
matter to the Andhra Pradesh Public Service Commission.
(1) All such references shall be addressed to the Secretary to
the Commission by the administrative department concerned in the
form of an official letter with which all relevant papers or copies of
papers should be forwarded.
(2) Secretariat note files should on no account form part of the
records sent to the Commission.
(3) When the Commission has arrived at a conclusion, they will
communicate their recommendation to the department which referred
(4) Where it is proposed not to accept the advice of the Commission for
reasons not before the Commission when their recommendation was
made, the Commission will ordinarily be given a reasonable opportunity
of reconsidering their opinion, and if necessary, of making a fresh
Note: Special care should be taken to ensure that until the
Commission’s advice has been obtained and a decision has been
reached by the Government in the light of it, no language is used in
any communication issued in connection with the case which is capable
of being interpreted as implying that the Government have formed a
settled opinion on the merits or any part of the case.
63. In disciplinary matters in which the advice of the Andhra
Pradesh Public Service Commission is to be sought, the following
procedure will be adopted:—-As
soon as the case is received in the department concerned,
it will be examined to see whether the file is complete and inorder
and whether the statutory provisions relating to disciplinary inquiries
have been complied with, but no officer below the rank of an Assistant
Secretary shall note on the merits of the case. If the case is incomplete or
defective or any point in the case appears to require further
elucidation, the Secretary will refer the case back to the Head of the
Department for rectification of the defects or further information. When
all defects have been rectified and the case is prima facie in order
and completed, the Secretary of the department will refer it to the
Commission . As soon as the case is received back from the
Commission with its advice, the Secretary will circulate the case for
orders without further noting and without reference to the General
Administration Department when there is agreement between the
department and the Commission. If, however, there appears to the
Secretary to be good and sufficient reasons to differ on any point
from the advice of the Commission, it will be open to him to submit a
note and circulate the case through the Chief Secretary. No officer
below the rank of Secretary shall be permitted to comment on the
advice tenured by the Commission. If a case is one arising out of
financial irregularities, it shall be sent to the Finance & Planning (Finance
Wing) Department, both before making a reference to the Commission
and also after the recommendation of the Commission has been
Provided that further circulation of such cases where the
Andhra Pradesh Public Service Commission has given its concurrence is
not necessary if the Minister and / or Chief Minister who had earlier
passed orders for inflicting punishment has not changed on the day
of issue of order.
Note: The provisions of instructions 61 and 62 will mutatis-mutandis
apply to cases in which the advice of the Andhra Pradesh Vigilance
Commissioner is to be sought.
66.(a)If, in any case, it is proposed to reject or to deviate from the
advice of the Andhra Pradesh Public Service Commission on grounds
which were not before the Commission, when it made its
recommendation, the Commission, shall, if possible, be given a
reasonable opportunity of considering those grounds and making a
fresh recommendation before orders are issued.
(b) In any case in which the advice tendered by the Commission is
rejected or deviated from, the administrative department
concerned shall communicate the reasons for such rejection or
deviation to the Commission.
(c) Where it is proposed to reject or to deviate from the advice of
the Andhra Pradesh Public Service Commission, the file shall be
circulated through the Chief Secretary.
67. Before orders are issued amending the Commission’s
Regulations issued under Article 318 of the Constitution of India or
the rules regulating the procedure to be observed by the Andhra
Pradesh Public Service Commission, and the relations of the
Commission with the Government and subordinate authorities, the
Chairman of the Commission shall, unless the amendment is in ac-cordance
with the recommendations made by the Commission, be
informed demi-officially of the orders proposed to be issued to en-able
him, if the Commission thinks fit, to lay the Commission’s views
personally before the Chief Minister.
68. Copies of orders in the following cases, shall be sent to the
Andhra Pradesh Public Service Commission by the administrative de-partment
of the Secretariat concerned.
(a) Orders of appointment of candidates selected in consultation
with the Commission; and
(b) final orders in disciplinary and other matters in respect of
which the Commission was consulted.
69. Where it is proposed to reject or to deviate from the advice
of the Andhra Pradesh Vigilance Commission, the file shall be cir-culated
through the Chief Secretary.